Sub:
Policy guidelines on Inspection of DAD offices.
Inspection of the Department’s
Office is an important management tool to ensure compliance of
prescribed systems and procedures. Inspections are carried out by
officers of HQrs office as well as by the concerned PCsDA/CsDA.
2. Inspection by
HQrs office
2.1.
The
officers of HQrs office carry out inspection
of the main offices of PCsDA/CsDA. Inspection of sub-offices of
PCsDA/CsDA by HQrs office is undertaken only when considered necessary.
2.2 A
monthly
follow-up action report is to be
rendered by PCsDA/ CsDA office, after receipt of inspection report from
HQrs. Further, PCsDA/CsDA are required to make a presentation to HQrs
office every quarter on the items of inspection report not yet settled
and the reasons therefor, till settlement of all the items. This
mechanism ensures (a) adequate promptness in addressing the
deficiencies noted during inspection and (b) finding methods to resolve
outstanding issues 3. Inspection by
PCsDA/CsDA
3.1 The
inspection of the sub-offices of the
PCsDA/CsDA is carried out by the PCsDA/CsDA or by a senior enough
nominated officers for this purpose. PCsDA/CsDA also
ensure periodical inspection of the sections in the main
offices. The instructions concerning these inspections are
available in the Office Manual, and serve as an important tool
available to PCsDA/CsDA to ascertain the strengths and weaknesses of
the Sections/Sub-offices. 3.2.
PCsDA/CsDA send their annual programmes for
inspection of their sub-offices/sections in main office, to HQrs
office. After completion of each such inspection, the PCsDA/CsDA
send an Executive Summary of the deficiencies noted during these
inspections. PCsDA/CsDA report the follow-up action taken to
rectify the deficiencies once in a quarter to the HQrs office