No. AT/II/187-I/VI CPC Orders
Office of the CGDA
West Block-V, R K Puram
New Delhi - 110 066.
Dated 4th September 2008
To
All the PCsDA/CsDA
Subject: Government Notification of Sixth
Central Pay Commission Recommendations - CCS (RP) Rules 2008
Copies of Ministry
of Finance, Department of Expenditure Resolution dated 29.8.2008
containing Govt. decision on the Sixth CPC Report, the CCS (RP) Rules
2008 notified vide GSR No 622(E) dated 29.8.2008 and Govt of India,
Ministry of Finance, Department of Expenditure OM No 1/1/2008-IC dated
30.8.2008 are available on the official website of the Ministry of
Finance and may be downloaded for information and necessary
action. CDS (RP) Rules 2008 is under issue by the Ministry of
Defence and will be circulated on receipt.
2.
As per Rule
6 of the CCS (RP) Rules 2008, Govt servants are required to exercise
their option for drawal of pay in the revised pay structure in the
format prescribed in the second schedule to the Rules.
PCsDA/CsDA are requested to advise the units/formations to obtain
option under the relevant rules from the employees before the salary
bill for September 2008 in the revised scales is submitted.
3.
Detailed fixation tables for
each stage in each of the pre-revised scales are enclosed as Annexure-I
to Ministry of Finance OM No 1/1/2008-IC dated 30.8.2008 and these may
be used for fixation in the revised pay structure as on 1.1.2006.
4
In cases of up gradations of
posts and merger of pre-revised pay scales, fixation of pay will be
done as prescribed in Note 2A and 2B below Rule 7 (1) of CCS (RP) Rules
2008 and in the manner indicated in illustration 4A & 4B
respectively of the Explanatory Memorandum to the CCS (RP) Rules 2008.
5
As per Para 2 (iv) of the
Ministry of Finance (Department of Expenditure) OM dated 30.8.2008 pay
for September 2008 may be drawn & paid as per the revised pay
structure, after deducting subscription to General Provident Fund with
reference to the revised basic pay. In so far as the employees
who have joined Govt service on or after 1.1.2004, the enhanced
deduction under the New Pension Scheme will be calculated with
reference to the basic pay and DA thereon. Basic Pay would
include Grade Pay.
6
The units/formations may also
please be advised to prepare and submit the arrear bills for the period
January 2006 to August 2008 separately.
7
As per Para 4 of Govt of India,
Ministry of Finance (Department of Expenditure) OM dated 30.8.2008
arrear claims may be paid without pre-check of the fixation of pay in
the revised scales of pay. The facility for making payment of
arrear claims without pre-check will not, however, be available in
respect of those Govt servants who have relinquished service on account
of dismissal, resignation, discharge, retirement etc., after the date
of implementation of Pay Commissions recommendations but before the
preparation and drawal of the arrears claim as well as in respect of
employees who had expired prior to exercising option for the drawal of
pay in the revised scale. The statement of fixation of pay in the
prescribed proformae is subject to post audit. However, DDOs
should obtaining undertaking in the specimen form enclosed at
Annexure-III to the OM dated 30.8.2008 at the time of disbursement of
arrears/pay and allowances for September 2008.
8
The mode of payment of arrears
of pay has been stipulated vide Rule 14 of the CCS (RP) Rules,
2008. Accordingly, the arrears on account of pay and allowances
for the period commencing from 1.1.2006 to 31.8.2008 should be drawn
and the aggregate arrears, computed after deductions of subscription at
enhanced rate of GPF & NPS with reference to the revised pay
may be paid in two installments, the first installment being restricted
to 40% of the aggregate arrears. A suitable record should be kept
in respect of the amount due for payment in the second installment for
verification in audit before its final payment on a subsequent date on
receipt of orders for disbursement of the same. For this
purpose, suitable record should be kept in respect of details of total
arrears and amounts due in 1st and 2nd installment in a register opened
specifically for the purpose in the format at proformae"A" annexed to
this letter.
9
Income Tax on arrears as due may
also be deducted and credited to Government in accordance with the
instructions on the subject
10
Instructions may please be
issued to the units and formations for keeping suitable records with
them regarding payment of arrears in Ist installment and amount
due for IInd installment. In respect of individuals transferred
from one audit area to another, the amount due for release in the
second installment should be mentioned in the LPC which will be
verified by the Pay Account Office with reference to the above
Register at the time of countersigning the same. In such
case suitable endorsement should be made in the remarks column of
the Register under the dated initials of the AO/SAO.
11
The fixation of pay in respect
of Defence Civilains transferred from one audit area to another on or
after 1.1.2006 will be initiated by the Units/formations in which the
individual is serving at present and should be dealt with by the
PCsDA/CsDA, in whose audit jurisdiction they are located. As far
as the payment of arrears is concerned, the procedure laid down in
Ministry of Finance (Department of Economic Affairs) OM No F 10
(49)/B/73 dated 7.1.1974 (reproduced in CPRO 61/74)(copy enclosed at
Annexure"B" for reference) should be followed.
12
Any subsidiary instructions to
meet the audit requirements in connection with the submission of pay
fixation proformae, arrears claims etc may please be issued to the
units and formations through Command/Area Headquarters.
13
It is also of equal importance
to ensure the completion of post audit within a period of 3 months so
that provisional payments in the revised scales are not made for
unduly long period. This fact of completion of post-audit and
adjustment of any over payments as a result thereof may also be
endorsed on the relevant pay bills/arrear claims. The work
relating to post audit of fixation of pay/arrear claims should be
monitored at PCsDA/CsDA level by instituting suitable reporting system
for watching the progress of work. It is requested
that a Monthly Report in a proformae at Annexure"C" to this
letter showing the progress of work related to post audit of
fixation of pay and payment of arrears claims both in respect of
industrial and non-industrial employees may please be furnished to
Headquarters office so as to reach by 15th of every month.
Suitable instructions to the sub-offices may be issued by the
PCsDA/CsDA for obtaining progress of work in this regard, to be
included in their report to HQrs office. The first report on this
account showing the position as on 30.9.2008 may be submitted to reach
HQrs office by 15th October 2008. It should be ensured that
all out efforts are made at all levels to ensure prompt clearance to
avoid complaints in this regard.
14
According to Rule 17 of CCS (RP)
Rules 2008 if any questions arises relating the interpretation of any
of the provisions of these Rules, the same should be referred to the
Central Government for decision. Therefore, any point for
clarification should be carefully examined in PCsDA/CsDA office
and referred to HQrs office furnishing complete details of concrete
cases. Simultaneously copies should be endorsed to other
PCsDA/CsDA for furnishing their views directly to HQrs office. It
should be ensured that all such references /communications, are
invariably seen at PCsDA/CsDA level. It is enjoined upon
all the functionaries that references on this account should be
attended to on a top priority basis. The Administrative
Authorities may please be kept informed of such references to HQrs
office. In the meanwhile the cases should be regulated as the
Rule stands.
Sd/-
(PUSHKAL UPADHYAY)
Dy CGDA (AT) Annexure-A to CGDA NewDelhi
letter No AT/II/187-I/VI CPC dated 4th September 2008
PROFORMA FOR DETAILS OF ARREARS PAID IN
RESPECT OF DEFENCE CIVILIANS (REFER TO PARA 8)
Name of the Unit/Formation:
S No
Name
Personal No
Post/Grade
Total amount dues arrears
Payment released in Ist
Installment
Voucher No & Date
Payment due on IInd Installment
IInd Installment paid vide
voucher No & Date
Remarks
Initials with date
SO(A)/AAO
AO/SAO
1
2
3
4
5
6
7
8
9
10
11
12
Annexure-B
Appendix to CPRO 61/74
Govt of India, Ministry of Defence OM No 1 (1)74/D (Civ-I) dated
18.4.1974
PROCEEDURE FOR PAYMENT OF ARREARS OF
PAY AND ALLOWANCES ETC OF A GOVT
SERVANT TRANSFERRED FROM ONE DIVISION/OFFICE/DEPARTMENT TO ANOTHER IN
RESPECT OF WHOM A LAST PAY CERTIFICATE HAS BEEN ISSUED - REGARDING
The undersigned is
directed to state that it has been brought to the notice of this
Ministry that the practice obtaining for the payment of arrears of pay
and allowances etc of a Govt servant transferred from one
Division/Office/Department to another and in respect of whom a last pay
certificate has been issued varies from office to office and that no
uniform procedure is being followed in this regard. The
question of evolving a uniform procedure has been under
consideration of this Ministry for some time past. It has now
been decided in consultation with the Comptroller and Auditor General
of India that the following procedure may be adopted by all the offices
in the matter of drawing the arrears claims of the Government
servants who are working under their control.
2. The drawing and
disbursing officer of the office in which the Government servant is
currently working may prepare a "Due and Drawn Statement" in respect of
arrears of pay and allowances of such a Government servant and send it
to his earlier office(s)/parent office as the case may be for
verification of the claim. The latter office may check these
statements make entries in thier record (i.e. in the office copies of
the bills) and return to the concerned drawing officer with a
certificate that the arrears relating to the Government servant have
been noted in the relevant office copies of the bills. On receipt
of the "Due and Drawn Statement" duly vetted by the earlier/parent
office, the drawing and disbursing office may prepare the arrears bills
of the Government servant in the proper form, record the necessary
certificate as required under the rules and draw the bills from the
treasury and disburse the arrears to him on proper acquittance.
The expenditure in this behalf may be debited to the budget provision
of his office.
3. In the
case of Govt servants working in Civil
Deptts/Railways/P&T and other Government servants transferred
to Deptts paid from Defence Service Estimates and vice-versa, the
procedure referred to in Para 2 above is further modified to the extent
that while accepting the "Due and Drawn Statement" of arrear
claims, the concerned office should also accept the debit
thereof, record the classification and return it to the Drawing
and Disbursing Officer of the office in which the Govt Servant is
currently working for drawal of arrears and payment to him.
4. This OM issues with the concurrence of
Ministry of Finance (Defence) vide thier UO No 972/PB of 1974.
(Based on the Ministry of Finance, Department of Economic Affairs OM No
F 10 (49)E/73 dated 7 th January 1974)
Annexure-C
to CGDA New Delhi
letter No AT/II/187-I/VI CPC
dated 4th September 2008
Report showing Progress of work done
in regard to implementation of CCS (RP) Rules 2008.
Total No of cases
No of cases where
Pay fixation proformae have been received
Total No of pay fixation
proforma's received
Balance outstanding
No of cases where
arrears claims have been received