Audit->Pension

No. AT/II/187-I/VI CPC Orders
Office of the CGDA
West Block-V, R K Puram
New Delhi - 110 066.
Dated   4th September 2008

To

    All the PCsDA/CsDA

    Subject:  Government Notification of Sixth Central Pay Commission Recommendations - CCS (RP) Rules 2008


    Copies of Ministry of Finance, Department of Expenditure Resolution dated 29.8.2008 containing Govt. decision on the Sixth CPC Report, the CCS (RP) Rules 2008 notified vide GSR No 622(E) dated 29.8.2008 and Govt of India, Ministry of Finance, Department of Expenditure OM No 1/1/2008-IC dated 30.8.2008 are available on the official website of the Ministry of Finance and may be downloaded for information and necessary action.  CDS (RP) Rules 2008 is under issue by the Ministry of Defence and will be circulated on receipt.


2.
As per Rule 6 of the CCS (RP) Rules 2008, Govt servants are required to exercise their option for drawal of pay in the revised pay structure in the format prescribed  in the second schedule to the Rules.  PCsDA/CsDA are requested to advise the units/formations to obtain option under the relevant rules from the employees before the salary bill for September 2008 in the revised scales is submitted.
3.
Detailed fixation tables for each stage in each of the pre-revised scales are enclosed as Annexure-I to Ministry of Finance OM No 1/1/2008-IC dated 30.8.2008 and these may be used for fixation in the revised pay structure as on 1.1.2006.
4
In cases of up gradations of posts and merger of pre-revised pay scales, fixation of pay will be done as prescribed in Note 2A and 2B below Rule 7 (1) of CCS (RP) Rules 2008 and in the manner indicated in illustration 4A & 4B respectively of the Explanatory Memorandum to the CCS (RP) Rules 2008.
5
As per Para 2 (iv) of the Ministry of Finance (Department of Expenditure) OM dated 30.8.2008 pay for September 2008 may be drawn & paid as per the revised pay structure, after deducting subscription to General Provident Fund with reference to the revised basic pay.  In so far as the employees who have joined Govt service on or after 1.1.2004, the enhanced deduction under the New Pension Scheme will be calculated with reference to the basic pay and DA thereon.  Basic Pay would include Grade Pay.
6
The units/formations may also please be advised to prepare and submit the arrear bills for the period January 2006 to August 2008 separately.
7
As per Para 4 of Govt of India, Ministry of Finance (Department of Expenditure) OM dated 30.8.2008 arrear claims may be paid without pre-check of the fixation of pay in the revised scales of pay.  The facility for making payment of arrear claims without pre-check will not, however, be available in respect of those Govt servants who have relinquished service on account of dismissal, resignation, discharge, retirement etc., after the date of implementation of Pay Commissions recommendations but before the preparation and drawal of the arrears claim as well as in respect of employees who had expired prior to exercising option for the drawal of pay in the revised scale.  The statement of fixation of pay in the prescribed proformae is subject to post audit.  However, DDOs should obtaining undertaking in the specimen form enclosed at Annexure-III to the OM dated 30.8.2008 at the time of disbursement of arrears/pay and allowances for September 2008.
8
The mode of payment of arrears of pay has been stipulated vide Rule 14 of the CCS (RP) Rules, 2008.  Accordingly, the arrears on account of pay and allowances for the period commencing from 1.1.2006 to 31.8.2008 should be drawn and the aggregate arrears, computed after deductions of subscription at enhanced  rate of GPF & NPS with reference to the revised pay may be paid in two installments, the first installment being restricted to 40% of the aggregate arrears.  A suitable record should be kept in respect of the amount due for payment in the second installment for verification in audit before its final payment on a subsequent date on receipt of orders for disbursement of the same.   For this purpose, suitable record should be kept in respect of details of total arrears and amounts due in 1st and 2nd installment in a register opened specifically for the purpose in the format at proformae"A" annexed to this letter.
9
Income Tax on arrears as due may also be deducted and credited to Government in accordance with the instructions on the subject
10
Instructions may please be issued to the units and formations for keeping suitable records with them regarding payment of arrears in Ist installment  and amount due for IInd installment.  In respect of individuals transferred from one audit area to another, the amount due for release in the second installment  should be mentioned in the LPC which will be verified by the Pay Account Office with reference to the above Register  at the time of countersigning the same.  In such case suitable endorsement  should be made in the remarks column of the Register under the dated initials of the AO/SAO.
11
The fixation of pay in respect of Defence Civilains transferred from one audit area to another on or after 1.1.2006 will be initiated by the Units/formations in which the individual is serving at present and should be dealt with by the PCsDA/CsDA, in whose audit jurisdiction they are located.  As far as the payment of arrears is concerned, the procedure laid down in Ministry of Finance (Department of Economic Affairs) OM No F 10 (49)/B/73 dated 7.1.1974 (reproduced in CPRO 61/74)(copy enclosed at Annexure"B" for reference) should be followed.
12
Any subsidiary instructions to meet the audit requirements in connection with the submission of pay fixation proformae, arrears claims etc may please be issued to the units and formations through Command/Area Headquarters.
13
It is also of equal importance to ensure the completion of post audit within a period of 3 months so that provisional payments in the revised scales  are not made for unduly long period.  This fact of completion of post-audit and adjustment of  any over payments as a result thereof may also be endorsed on the relevant  pay bills/arrear claims.  The work relating to post audit of fixation of pay/arrear claims should be monitored at PCsDA/CsDA level by instituting suitable reporting system for watching the progress of  work.  It is requested that  a Monthly Report in a proformae at Annexure"C" to this letter showing the progress  of work related to post audit of fixation of pay  and payment of arrears claims both in respect of industrial and non-industrial employees may please be furnished to Headquarters office so as to reach by 15th of every month.  Suitable instructions to the sub-offices may be issued by the PCsDA/CsDA for obtaining progress of work in  this regard, to be included in their report to HQrs office.  The first report on this account showing the position as on 30.9.2008 may be submitted to reach HQrs office by 15th October 2008.  It should be ensured  that all out efforts are made at all levels to ensure prompt clearance to avoid complaints in this regard.
14
According to Rule 17 of CCS (RP) Rules 2008 if any questions arises relating the interpretation of any of the provisions of these Rules, the same should be referred to the Central Government for decision.  Therefore, any point for clarification  should be carefully examined in PCsDA/CsDA office and referred to HQrs office furnishing complete details of concrete cases.  Simultaneously copies should be endorsed  to other PCsDA/CsDA for furnishing their views directly to HQrs office.  It should be ensured that all such references /communications, are invariably  seen at PCsDA/CsDA level.  It is enjoined upon all the functionaries that references on this account should  be attended to on a top priority basis.  The Administrative Authorities may please be kept informed of such references to HQrs office.  In the meanwhile the cases should be regulated as the Rule stands.

     

Sd/-
(PUSHKAL  UPADHYAY)
Dy CGDA (AT)


Annexure-A to CGDA NewDelhi
letter No AT/II/187-I/VI CPC dated 4th September 2008
PROFORMA FOR DETAILS OF ARREARS PAID IN RESPECT OF DEFENCE CIVILIANS (REFER TO PARA 8)
Name of the Unit/Formation:
S No
Name
Personal No
Post/Grade
Total amount dues arrears
Payment released in Ist Installment
Voucher No & Date
Payment due on IInd Installment
IInd Installment paid vide voucher No & Date
Remarks
Initials with date










SO(A)/AAO
AO/SAO
1
2
3
4
5
6
7
8
9
10
11
12

















Annexure-B
Appendix to CPRO 61/74
Govt of India, Ministry of Defence OM No 1 (1)74/D (Civ-I) dated 18.4.1974
PROCEEDURE FOR PAYMENT OF ARREARS OF PAY AND ALLOWANCES ETC OF A GOVT SERVANT TRANSFERRED FROM ONE DIVISION/OFFICE/DEPARTMENT TO ANOTHER IN RESPECT OF WHOM A LAST PAY CERTIFICATE HAS BEEN ISSUED - REGARDING

    The undersigned is directed to state that it has been brought to the notice of this Ministry that the practice obtaining for the payment of arrears of pay and allowances etc of a Govt servant transferred from one Division/Office/Department to another and in respect of whom a last pay certificate has been issued varies from office to office and that no uniform procedure is being followed  in this regard.  The question  of evolving a  uniform procedure has been under consideration of this Ministry for some time past.  It has now been decided in consultation with the Comptroller and Auditor General of India that the following procedure may be adopted by all the offices in the matter of drawing the arrears  claims of the Government servants who are working under their control.

2.   The drawing and disbursing officer of the office in which the Government servant is currently working may prepare a "Due and Drawn Statement" in respect of arrears of pay and allowances of such a Government servant and send it to his earlier office(s)/parent office as the case may be for verification of the claim.  The latter office may check these statements make entries in thier record (i.e. in the office copies of the bills) and return to the concerned drawing officer with a certificate that the arrears relating to the Government servant have been noted in the relevant office copies of the bills.  On receipt of the "Due and Drawn Statement" duly vetted by the earlier/parent office, the drawing and disbursing office may prepare the arrears bills of the Government servant in the proper form, record the necessary certificate as required under the rules and draw the bills from the treasury and disburse the arrears to him on proper acquittance.  The expenditure in this behalf may be debited to the budget provision of his office.

3.    In  the case of Govt   servants working in  Civil Deptts/Railways/P&T and other Government  servants transferred to Deptts paid from Defence Service Estimates and vice-versa,  the procedure referred to in Para 2 above is further modified to the extent that while accepting  the "Due and Drawn Statement" of arrear claims, the concerned office should also accept  the debit thereof, record  the classification and return it to the Drawing and Disbursing Officer of the office in which  the Govt Servant is currently working for drawal of arrears and payment to him.

4.      This OM issues with the concurrence of Ministry of Finance (Defence) vide thier UO No 972/PB of 1974.

(Based on the Ministry of Finance, Department of Economic Affairs OM No F 10 (49)E/73 dated 7 th January 1974)




Annexure-C to CGDA New Delhi
letter No  AT/II/187-I/VI CPC dated 4th September 2008

Report showing Progress of work done in regard to implementation of CCS (RP) Rules 2008.

Total No of cases No of cases where Pay fixation proformae have been received
Total No of pay fixation proforma's received Balance outstanding No of cases where arrears claims have been received Total No of arrears claims audited/paid Balance outstanding Reasons for outstanding

During the month
Up to date total


During month
Up to date total













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